文件清单

(Reminder: The original documents of items#1, #7, #8, #11, #12, and #9,#14~#16 (if applicable) , the certificate/ license and training records of #17 &#18 (if applicable) etc. need to be presented at the time of the audit. 注意：在审核当日必须提供审核员以下#1、#7、#8、#11、 #12项, 以及#9、 #14~#16项(如适用) , 还有#17，#18 所述的证明/培训记录（如适用）的各项文件之原件).

 

Business License                            (营业执照)

Factory floor plan                                   (工厂平面图)

Organization Chart                                  (组织机构图)

Factory rules and regulations                         (工厂厂规厂纪)

Dormitory rules and regulations           (宿舍纪律规则)

Employee handbook                                (员工手册)

Individual Labor Contract is required; Group labor contract is allowed as long as government’s written document provided and has clear traceability.   (需要提供个人劳动合同，清晰并且通过政府认可的集体合同可以接受)

Personnel file

    ID copy                                      (身份证复印件)

Application with joining date               (人事档案资料-包括入厂日期)

Leave application                           (请假单)

Resignation letter / record                     (离职信/记录)

Rewards and punishment record           (奖惩记录)

Health examination report and registration for workers between 16 to 18 years old.

(16-18岁未成年工体检报告及上岗证/登记)

Local official minimum wage document(当地政府关于最低工资的文件)

Payroll records and production records for past 12 months: (最近一年的工资 / 生产记录)

Time card / attendance record (工时卡/考勤记录)

Piece rate worker production record/ Piece rate wages calculation record(计件工生产记录及计件工资计算记录)

Payroll computation (manual, computer, etc.) (工资计算记录-手工或电脑)

Pay slip /wage sheet with workers’ signatures (有工人签名的工资条/薪资表)

Wages deduction / fines record    (工资扣除/罚款记录)

Insurance – Official Statement issued by Local Government and Insurance Receipt

(保险-当地政府部门提供的有关批文和保险购买的收据)

Trade union representative election procedure, work union responsibilities and work union meeting minutes

  (工会代表选举程序,工会职责,工会组织会议记录)

Kitchen / canteen hygiene certificate          (厨房/餐厅卫生许可证)

Kitchen / canteen worker’s health certificate      (厨房/餐厅人员健康证)

Discharge permit (for sewage, waste water, air emission, open burning etc.)         (废气/废物/废水等的排污许可证明)

Factory safety records   - 工厂安全管理记录

Building structure safety license           (厂房建筑结构安全合格证)

Building fire safety floor plan, fire evacuation floor plan(厂房消防平面图, 紧急逃生图)

EHS task force / Safety committee organization and/or procedure

（环境健康安全组织/安全生产委员会架构图及/或工作程序）

Accident / incident / illness record                (突发事件/事故记录/病假记录)

Special equipment permit / certificate                  (特殊设备许可证明)

Operator’s license for special type of work (forklift, elevator, electrician, etc)    (特殊工种人员操作证)

Hazardous inventory / waster inventory     （危险物库存清单/废弃物库存清单）

MSDS – Material Safety Data Sheet             (化学品物质安全资料表)

Training record - 工厂培训记录

Emergency evacuation and fire fighting training （消防培训、演习记录）

 Machinery safety training                             （机器安全操作培训记录）

Chemical safety training                                 （化学品安全使用培训记录）

Medical and first aid training                         （医疗与急救培训记录）

Hygiene / health training                                 （卫生/健康培训记录）

Others(if applicable)                                 (其他培训记录如适用)

Angel

Anny